Wiki at Lakeview

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Please see if you can think of any uses for the Wiki software at Lakeview Church, and enter them on the list below. You might want to use the rules of Brainstorming or whatever. We want your input.

  • Use of the Wiki Software at Lakeview:
  • Collaborating on transforming the pastor's sermons into publishable form.
  • Doing a creative group-effort project within your class.
  • Publishing the agenda of a meeting.
  • Keeping the record of meetings.
  • Keeping an up-to-date calendar of upcoming events.
  • Keeping a daily log of a missions trip.
  • We may need to add a sandbox to train participants.
  • We could collect a listing of how things are "really" done. "Information Annealing"
  • We could collect entries of what subjects need further study.

We will be using The Eight Steps of Reflective Thinking to focus our thinking on the subject of creative collaboration. Please refer to the file for guidance. [edit] Guidelines and Ground rules.

  • To participate a person must be fearless in creating an account, logging onto the WIKI page where the study is being done, getting into the content, and making the expected contributions as called for. Remember, all changes can be undone, so no permanent damage is likely to occur that can not be corrected. The guidelines for formatting are linked to the main page. Other help is provided on the same page. So get in and get it done! We may need to add a sandbox or training page to encourage participation.
  • Any on the participating team must promise at least two completely fractured, totally devastating frustration bouts, completely prayed through each time, before quitting the project.
  • Common courtesy and understanding for the other team members required.
  • Each team member is to get a log-in name and password, and log into the wiki page at least once a day ready to make corrections, improvements, contributions, or additional add-on development as needed.
  • All interviews, phone calls or contacts and to be documented, made available to the entire team, and referred to often. They are to referenced into the generated material where appropriate.
  • Any materials generated from this study will be under the name of the whole group unless exception has been made

Contents

1. Problem Statement

At Lakview Church we have a problem of effectively generating and distributing, in a timely manner, current, up-to-date material in support of our evangelistic efforts.

2, Problem Analysis

Hopefully the politic of turf protection or job security never becomes an issue. Like someone said: "isn't it amazing what can be done when we don't care who gets the credit". Some of our problem stems from the following:

  • Present Method. At present we are limited to supplying printed material by the time proven method of a single person composing, editing, proofing, printing/xeroxing and distributing the hard copy. Some progress has been made elsewhere in providing evangelical material in electronic form to facilitate salvation decisions[1]. Even when done as economically as possible, producing needed material is still labor intensive for writing, editing, printing, and proofing, and raw material costs.
  • Right Knowledge The right knowledge and expertise focused on the generation of needed material can be efficient, however:
  • Needed expertise is often spread over great distance.
  • Only a few people have the ability to effectively collaborate deductively.
  • Travel is very limited in funds and by distance.
  • Exchange essential Complete and rapid exchange is essential in producing an acceptable product in a timely fashion. Although we have tried sharing by mail, talking by phone or sending e-mails, most real-time collaboration has been limited to side-by-side cooperation, or produced by one person. Travel is expensive, conference phone calls impact schedules on both ends, and e-mails seldom have the latest version to work with since thoughts cross in real time.
  • Conference calls and e-mails are useful but limited.
  • Conference calls demand a fixed time in everyone's schedule, seldom have a printed record of what transpires, and sometimes are not clear.
  • E-mail messages can cross each other and if being shared by more than two can become very confusing.
  • The sharing of hard-copy for sequential editing is very slow and always susceptible to loss of or damage to the original document.
  • This may be why there is not more collaboration on a single project between more than a limited number of individuals.
  • Material Obsolete Church bulletins, calendars, handbooks and manuals are instantly obsolete because they are locked into the last batch printed, and are devoid of any updates that have occurred since the original printing. God may not change, but our methods and materials as humans do. Manuals, instructions, calendars, minutes, agendas, church bulletins, or descriptions become obsolete immediately. Church bulletins take 2 weeks or more for current news.
  • Inventories must be printed and can not be changed until a new printing is initiated.
  • Anything tied to a moment in time becomes obsolete as time passes it by. Yet it frequently needs to be updated often and the changes made available to the user.
  • Participation Hard to Get. We had the use of a Wiki at Lakeview, but we only had 2 people out of about 50 to use the system. Unless there is training and instruction, the use of the Wiki is not likely to happen. There seems to be an inbuilt awe about changing anything on the "Internet". (see WikiPatterns)
  • Hard Copy Eventually Information can presumably not be left in electronic form forever and must be reduced to hard-copy eventually.

3. Criteria

We have listed here the criteria we think would be used to judge the proposed solutions. We then prioritized them into descending order of importance. There is a temptation to assign all of them a high number, but we gave the highest priority a '10' and the lowest a '1', and distributed the numbers in between. All criteria are important, but they can not be equally important. If we have missed, correct the numbers. These weights will be used in a weighted factor analysis later

  • 10. Mission. We need adequate material produced to support our evangelical mission.
  • 9.5 Security. We need a system where the files will be secure and only available to an appropriate number of people.
  • 9. Protect Present Investment. We need a method that will protect our present investment in a printing capability.
  • 8. Cost. We need some way to work at the lowest financial cost that will still be rewarding.
  • 7 Material Current. We want our generated material to be current, and to minimize the obsolescence factor.
  • 6. Collaboration Worldwide We need some method of providing a presence of the other contributors, all working on the same latest version in near real-time from anywhere in the world. We need a way that cooperative collaboration can focus our best talent even if it has been assigned foreign location.
  • 5. Learning Curve. We need a system that has a short learning curve and one that is easy to use.
  • 4. Projected Utility. The system that is selected must have good projected utility to Lakeview.
  • 3. Allow for Individual Schedules. We need a method that will allow for individual schedules as much as possible
  • 2. Maintenance. We need a system that is easy to maintain.
  • 1. Life as Usual. We need a system that will have a limited impact on "life as usual" at Lakeview.

4. Information Analysis

  • We need information on the actual cost of our present and proposed methods of sharing information.
  • We need to identify teams that work well in deductive collaboration. Who would you recommend as being good, creative WIKI players?
  • We need to identify persons who we are comfortable with recommending for consideration experts in the field under study, and how we can make contact with them.
  • We need to find a missionary who would be willing to contribute, and who we think would be positive and creative in their contributions.
  • We need to find a website and systems operator to oversee the wiki use. At the moment feel free to use this one and the present systems operator.
  • We need to find a small group of individuals across our denomination, or around the world who would have an interest in some church being a pioneer in using what we are studying.

5. Possible Solutions

6. Select Solution(s)

7. Implement Solution(s)

8. Feedback

Ideas we Could Do

Here are a dozen plus things that might be done if we had the means to do them:

  1. We could put a button on our web page that directs a person to the 211 or project 10 million evangelical commitment page.
  2. We could put the Goggle Earth representation of the most recent converts into the flat screen monitors on Main Street when they are not being used for showing the present service.
  3. We could consider submitting all meeting notices, agendas, and meeting results to a WIKI for distribution.
  4. We could produce all church calendars on a WIKI page to let everyone know what is going on, Changes would be visible immediately. It would be nice to print out a current monthly calendar to insert into the church bulletin each Sunday morning.
  5. Wouldn't it be nice to have a district calendar included? Maybe the district could checkon-line the calendars of its largest churched in planning their events.
  6. We could allow for electronic material to be input to the xerox machine so as to be available for distribution when needed. This would include class notes, meeting agendas, etc.
  7. We could provide a forum for collaboration on important subject such as discipleship, etc.
  8. We could put all administrative manuals, job descriptions, and Standard Operating Procedures (SOPs) on a WIKI.
  9. We could challenge all workers to document exactly how their job is done to form a collective executive procedures manual which would tell how things are really done. This would be valuable for breaking in new employees, be a guide for our present employees, and for administrative review.
  10. We could provide an Internet forum for all missions trips to keep everyone up-to-date on the progress of a missions trip. Facebook would also be a good forum for this.
  11. We could provide a forum for all small groups to collaborate on a study they want to generate.
  12. We could keep in constant contact with our missionaries in non sensitive areas. Their needs and wishes could be posted for our response and our prayers.
  13. We could finally provide a viable method of reducing sermons or other important presentations into a form that can be submitted for publication.
  14. We could provide a church directory that was as up-to-date as anything could get and it could be kept that way.
  15. For our teachers and leaders we could include biographical information that could be linked directly the page describing the course they are teaching, or the office they hold.
  16. The small group pamphlet would not have to be printed in such volume. Each course could be checked on-line and be continually kept current. Assignments and many hand-outs could be done on-line.
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